Event Management

At Conference Organisers, we offer a comprehensive range of event management services tailored to ensure your event runs seamlessly, no matter the size or format. With years of industry experience, our expert team is dedicated to delivering memorable, impactful events that meet your objectives.

Explore the range of services we provide below.

Conference Management

Organising a conference involves intricate planning, coordination, and execution. Our team specialises in managing large-scale congresses, handling everything from delegate registration and speaker coordination to logistics and venue management. With a proven track record in organising scientific, academic, legal, medical, technical, and association events throughout Ireland and Europe, we bring deep industry expertise to every event. We have successfully organised international conferences with 150-1,000 delegates in Dublin and across Europe, ensuring that each congress runs smoothly, engages attendees, and delivers valuable outcomes for both organisers and participants. With our end-to-end congress management services, you can be confident that every detail is covered.

  • Conference Management Services

    At Conference Organisers, we offer comprehensive conference management services designed to ensure your event is a resounding success. Our experienced team works closely with you from start to finish, handling all logistics, coordination, and support to create a seamless event experience. Here’s how we can help:

    General Management

    To ensure smooth execution, we assign a dedicated Account Manager to your event who will collaborate directly with the Conference Committee. Your Account Manager will provide full administrative support, handle coordination tasks, and schedule regular meetings and conference calls to keep everyone on track and informed.

    Finances & Budgeting

    We make managing event finances easy. Our team prepares and oversees your event budget, coordinates the collection of registration and sponsorship fees, and manages payments to third-party providers. We keep you updated with regular budget status reports and provide a timely submission of final accounts after the event.

    Venue & Catering

    We assist in selecting the perfect venue for your conference, ensuring it meets all your space requirements, including meeting areas, exhibition halls, poster displays, and registration facilities. Our team liaises with the venue and catering contractors to ensure everything from seating arrangements to meal services runs smoothly.

    Social Events

    We take care of all social events to ensure attendees have a memorable experience. From welcome receptions and gala dinners to field trips, site visits, sightseeing tours for accompanying persons, and even pre- and post-conference excursions, we handle all the details so you can focus on your conference’s core objectives.

    Accommodation

    Our team helps delegates and speakers find suitable accommodation that meets a variety of needs and budgets. We coordinate hotel and student accommodation bookings, manage rooming lists, set cut-off dates, accommodate special requests, and handle payment processing for ease of stay.

    Onsite Support

    We manage all on-site activities, from organizing personnel to distributing materials to delegates, arranging signage, and overseeing audio-visual requirements. Our team ensures that every technical aspect of the event runs smoothly while also liaising with sponsors, exhibitors, and speakers.

    Speaker Management

    Our expert team takes care of all speaker logistics, ensuring they have everything they need for a smooth presentation. From submission of papers and presentations to coordinating travel arrangements, accommodation, speaker rooms, and AV requirements, we handle the details, so you don’t have to.

    Exhibition & Sponsorship

    We support you in identifying potential sponsors and creating attractive sponsorship packages. Our team liaises with sponsors and exhibitors, handling all logistical arrangements, coordinating exhibition layouts, and ensuring sponsors’ needs are met to enhance their experience.

    Website & Conference App

    We design custom websites and mobile apps tailored to your conference, offering delegates easy access to all essential event information before, during, and after the event. Features like instant messaging, live polling, social media integration, and real-time updates keep attendees engaged throughout the event.

    Registration & Abstract Submission Systems

    We provide a fully integrated online registration and abstract submission system with secure payment processing, session scheduling, accommodation booking, and travel management. Our user-friendly custom-branded portal ensures a smooth experience for delegates and presenters.

    Marketing, Publicity & Printing

    Our marketing experts create tailored campaigns to promote your conference and ensure it reaches your target audience. We coordinate communications with members, delegates, and speakers, design promotional materials, and manage print production to boost event visibility and engagement.

    Audio Visual

    We partner with trusted AV suppliers to ensure top-quality audio-visual experiences for your conference. Our team coordinates with technicians to handle all AV requirements before and during the event, ensuring your presentations and sessions are flawless.

    From initial planning to post-event follow-up, we manage every detail of your conference, ensuring it runs smoothly and delivers outstanding results for all attendees. Let us take care of the logistics so you can focus on creating a meaningful and impactful event.

Workshops

Our workshop services are designed to create an interactive, engaging, and educational experience for participants. Whether you’re hosting a small, focused group or a larger session, we handle all aspects—from technical production and speaker management to on-site coordination and attendee engagement. We focus on delivering workshops that inspire, inform, and provide real value, ensuring your attendees leave with tangible takeaways.

  • Workshops Management Services

    At Conference Organisers, we specialise in delivering exceptional 2–3-day workshops across Ireland, Europe, Asia, and South America. With over 10 years of experience in organising engaging workshops, we provide a comprehensive solution to ensure your event is impactful. Here's how we make your workshops extraordinary:

    Perfect Venue & Accommodation

    We understand that the right venue sets the tone for your workshop, which is why we meticulously research and select the perfect location for each event. Whether you're hosting in Ireland, Europe, Asia, or South America, our team ensures the venue aligns with your objectives, offering a comfortable and functional setting. Additionally, we handle accommodation arrangements, ensuring delegates have convenient, comfortable, and affordable lodging options.

    Logistics Coordination

    Our team takes care of all logistical aspects, from travel arrangements to on-site coordination. We ensure that every detail is in place, so you don’t have to worry about the logistics. We work with local vendors, transport services, and support staff to guarantee smooth operations throughout the event.

    Delegate Support & Information

    We provide all the necessary logistical information to delegates before the event, ensuring they are well-prepared, especially for those attending in a new city or country. From transportation tips to cultural insights, we make sure every delegate feels confident and comfortable upon arrival, ensuring a hassle-free experience, even if it's their first time in the location.

    Social Programme & Networking

    Workshops are not just about learning—they're also about networking and socialising. We design and coordinate engaging social programmes, such as external dinners, cultural tours, and local sightseeing activities. These social events foster meaningful connections between delegates, allowing them to unwind and build professional relationships in a relaxed environment.

    AV Support & Technical Coordination

    We provide comprehensive audio-visual support to enhance the workshop experience. Our expert technical team ensures all AV needs are met, from managing presentations to supporting online speakers and attendees. Whether you require simultaneous interpretation, online sessions, or multiple breakout rooms, we accommodate all AV requests throughout the event.

Destination Management

When it comes to organising events in unique locations, our destination management services provide local expertise to enhance the attendee experience. From sourcing the perfect venue and arranging travel logistics to offering local cultural experiences, we ensure that your event in any destination is memorable, smooth, and tailored to the needs of your participants. Our team takes care of every local detail, allowing you to focus on the content and goals of the event.

  • With extensive experience in organising events worldwide, we make destination events effortless, exciting, and memorable. In the past 5 years alone, we’ve successfully organised events in over 20 countries, managing everything from international conferences to large exhibitions. Here's how we make it happen:

    • Global Expertise: We've orchestrated international association conferences with delegates from all over the world, ensuring smooth logistics and flawless execution no matter the location.

    • Local Knowledge & Supplier Network: With a robust network of trusted suppliers, particularly across Europe, we can recommend the best local partners for every event need, ensuring top-quality service at each destination.

    We bring proactive, on-the-ground solutions, ensuring your destination event is smooth, exciting, and a standout experience for all involved.

Virtual & Hybrid Events

In today’s rapidly evolving event landscape, we understand the importance of adapting to virtual and hybrid formats. Our team specialises in creating engaging virtual and hybrid events that seamlessly combine in-person and online experiences. We manage the entire process—platform selection, attendee engagement, content delivery, and technical support—to ensure your virtual or hybrid event feels just as impactful as a traditional in-person gathering.

  • Digital Services

    We offer a comprehensive range of digital services to support your virtual or hybrid event, working closely with our technical partners to deliver exceptional results. Our services include:

    • Virtual: With all speakers and attendees joining remotely, we create a custom Control Room for each event, ensuring a seamless online stream.

    • Green-Screen: Our creative team will design a bespoke virtual background, enabling you to host your meeting from any location and incorporate remote participants, videos, and more.

    • Studio: We can host your meeting from one of our live streaming studios, offering professional production values, customisable LED screens, and technical expertise.

    • Hybrid: For the best of both worlds, we set up your live stage for in-person attendees while simultaneously delivering content to a virtual audience.

    From virtual meetings to large-scale hybrid conferences, we handle all technical and logistical aspects, ensuring an engaging, professional experience for every attendee. Let us help you create a memorable and impactful virtual or hybrid event, no matter where your audience is located.

BID Support

The preparation of a formal bid is a crucial step in bringing prestigious conferences to Ireland. Our specialist Account Managers possess expert knowledge of the conference market and are highly familiar with the competitive bidding process required to attract top-tier events.

When bidding for conferences or events, having the right support is essential. We provide comprehensive BID support services, working closely with you every step of the way. From researching and identifying potential opportunities to crafting and designing compelling bid documents, we help you create persuasive proposals that highlight the strengths of your event or destination. Our goal is to give you the best possible chance of securing that highly sought-after opportunity.

Corporate Events

At Conference Organisers, we specialise in bringing your corporate vision to life. Whether it’s a conference, gala dinner, or team-building retreat, we handle all aspects—from venue selection and logistics to on-site coordination and guest services—so you can focus on your objectives. Our experienced team works closely with you to create polished, impactful events that reflect your brand and leave a lasting impression on attendees. Let us partner with you to deliver seamless, memorable experiences tailored to your needs.

    • Strategic Planning & Concept Development
      We begin by understanding your goals—whether it’s team building, product launches, investor relations, or staff recognition—and translate them into a compelling event concept. Our dedicated planners work with you to develop a clear event brief, budget framework, and timeline, so that every milestone is aligned with your business objectives.

    • Venue Sourcing & Logistics
      Leveraging our extensive network of venues and suppliers, we identify the perfect location—be it a landmark hotel ballroom, a bespoke off-site retreat, or your own corporate headquarters. We negotiate the best rates on your behalf, coordinate site visits, and handle all logistics including room layouts, seating plans, transport, and accommodation, ensuring a seamless experience for attendees.

    • Creative Design & Production
      From branded décor and custom signage to professional lighting, sound, and staging, we bring your vision to life. Our design team collaborates with you on themes, colour palettes, and multimedia content, while our AV specialists guarantee flawless presentations and immersive experiences. Whether you need live streaming, interactive polling, or immersive set builds, we deliver production values that impress.

    • Guest Management & On-Site Support
      We streamline attendee registration, dietary requirements, and special requests through intuitive online systems, so you can focus on your guests. On the day of the event, our on-site team oversees setup, coordination, and troubleshooting—allowing you to engage fully with participants and stakeholders.

    • Entertainment & Networking
      To foster meaningful connections, we curate engaging social elements—networking breaks, gala dinners, team-building challenges, or keynote entertainment. With a focus on both professionalism and enjoyment, we ensure your guests leave energized and inspired.

    • Post-Event Reporting & Follow-Up
      Your event’s impact matters. We provide comprehensive post-event reports, attendee feedback summaries, and budget reconciliations. This data-driven insight helps you measure success and informs future event strategies.

    Partner with us for your next corporate gathering and experience a seamless blend of strategic expertise, creative flair, and flawless execution. Contact our team today to begin planning an event that reflects your brand and exceeds expectations.